Gray Leaf Technology Blog

How to manage SharePoint sites created for groups or teams?

Posted by John Laub on May 16, 2019 9:15:30 PM
John Laub
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With O365 groups and now Microsoft teams, their creation creates a SharePoint site associated with a group or team. Although these sites are site collections in the /sites/ namespace, they are hidden from the tenant SharePoint admin site hierarchy area. How do you list, manage and control these SharePoint sites? How do you distinguish between sites created through the admin area versus sites created by a group or a team?

Create new group site-1

You can get a list of all sites created by teams or groups by navigating to the root SharePoint dashboard from the App launcher and adding this search string: 

contentclass:STS_Site

OR

contentclass:STS_Web

O365 SP Search-1

This will show all sites and sub-sites in the site collection including ones created by groups or teams under the /sites/ namespace. 

Turning off the ability for users to create their own sites

In the O365 SharePoint admin center settings, set Site Creation and Subsite Creation to "Hide"

 Turn off self-service site creation

 It may also be desirable to prevent users from reaching the SharePoint "Dashboard" entirely from the App Launcher. The app launcher can be modified to hide the existing SharePoint app tile and a custom app tile created to take the user directly to SharePoint.
 

Topics: SharePoint, Teams, O365, Groups




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